Model Schools Reimbursement Procedures
Participating District’s Responsibilities
All districts that are requesting stipend reimbursement under the Model Schools CoSer-563.020 “Shared Consultants/Workshops and Substitutes” must first have paid the Base Fee for Participation in Model Schools- line 563.010 and committed money to the line item. It is the responsibility of the School District to make sure that there are sufficient funds in the RIC contract to pay for Model Schools stipend reimbursements. The line item 563.020 - “Shared Consultants/Workshops and Substitutes” of the contract contains the amount of money that the district agreed to for that fiscal year.
Teacher Reimbursement
When attending a Model Schools authorized workshop for the first time in each fiscal year, all workshop attendees must fill out a Model Schools Teacher Stipend Employee Data Sheet. This form will only need to be filled out once per year and is kept on file at OCM BOCES for tax purposes.
During an authorized Model Schools workshop, all attendees must complete a Record of Time Worked form. The trainer will hand the form out during the workshop. This form must be completed and sent to the district’s business official. The signed copy will then be sent to the Model Schools Coordinator.
Once the forms are received at BOCES the teacher can expect payment within 4-6 weeks. If the teacher does not receive payment within the above time period they should contact the Model Schools Coordinator.
Trainer Reimbursement
All Model Schools trainers must complete a Record of Time Worked form and Employee Data Sheet in order to get their stipend reimbursement for any workshop they present. The trainer should make a note on the Record of Time Worked form that s/he was a trainer and is eligible for the trainer rate of $25/hour. This should be sent to the Model Schools Coordinator either via internal BOCES mail or postal mail. The address is:
Once OCM BOCES receives the Claim Form the trainer can expect payment within 4-6 weeks. If the trainer does not receive payment within the above time period s/he should contact the Model Schools Coordinator.
Participating District’s Responsibilities
All districts that are requesting stipend reimbursement under the Model Schools CoSer-563.020 “Shared Consultants/Workshops and Substitutes” must first have paid the Base Fee for Participation in Model Schools- line 563.010 and committed money to the line item. It is the responsibility of the School District to make sure that there are sufficient funds in the RIC contract to pay for Model Schools stipend reimbursements. The line item 563.020 - “Shared Consultants/Workshops and Substitutes” of the contract contains the amount of money that the district agreed to for that fiscal year.
Stipend reimbursement rates have been set as follows:
| Teachers and Substitute = Up to $15.00 per hour | Trainers = $25.00 per hour |
Districts are responsible for any payments beyond the above stated amounts.
Teacher Reimbursement
When attending a Model Schools authorized workshop for the first time in each fiscal year, all workshop attendees must fill out a Model Schools Teacher Stipend Employee Data Sheet. This form will only need to be filled out once per year and is kept on file at OCM BOCES for tax purposes.
During an authorized Model Schools workshop, all attendees must complete a Record of Time Worked form. The trainer will hand the form out during the workshop. This form must be completed and sent to the district’s business official. The signed copy will then be sent to the Model Schools Coordinator.
Once the forms are received at BOCES the teacher can expect payment within 4-6 weeks. If the teacher does not receive payment within the above time period they should contact the Model Schools Coordinator.
Trainer Reimbursement
All Model Schools trainers must complete a Record of Time Worked form and Employee Data Sheet in order to get their stipend reimbursement for any workshop they present. The trainer should make a note on the Record of Time Worked form that s/he was a trainer and is eligible for the trainer rate of $25/hour. This should be sent to the Model Schools Coordinator either via internal BOCES mail or postal mail. The address is:
| Model Schools Coordinator CNYRIC 6075 E. Molloy Road Syracuse, NY 13221 |
Once OCM BOCES receives the Claim Form the trainer can expect payment within 4-6 weeks. If the trainer does not receive payment within the above time period s/he should contact the Model Schools Coordinator.
