Model Schools Program Service Description Guide
• Enhance communication among BOCES/RICS and the State Education Department by sharing information and resources with each other and local school districts
• Support learning through quality curriculum, staff and organizational development
• Collaborate with the State Education Department in planning and implementing technology integration through curriculum, instruction and assessment
• Provide professional development leadership
• Network with other professional organizations
• All workshops should be set up to allow one person per computer.
• If a workshop will include more than 15 attendees then there must be 2 trainers assigned to that workshop.
• 20% of the number of seats for a workshop must be held open for other participating Model School districts. The district requesting the workshop may include more members from their district if the participating Model School districts do not take up their twenty percent share 10 days prior to the workshop date.
• The workshops must be submitted at least 2 weeks prior to its planned date. Submission for a Model Schools workshop can be done by contacting the Model Schools Coordinator and will be entered in the ITD Professional Development Calendar: http://idt.cnyric.org.
• Model Schools workshops should come as a result of the district’s staff development plan, Model Schools meeting, or any special needs that can be accomplished through the Model Schools program.
• Districts wishing to hold a particular Model Schools Workshop can contact the Model Schools Coordinator for assistance.
• All Model Schools workshops must have an outcome or assessment. Information about the outcome or assessment used within the workshop must be forwarded to Model Schools Coordinator. OCM BOCES holds the right to see physical evidence of reported outcome or assessment at any time.
• All workshop attendees and trainers must complete the required forms for the class they are attending/teaching and submit them to the Model Schools Coordinator.
• Due to SED audit procedures, Model Schools Program District/Building Liaisons should maintain their Model Schools financial records and budget. This will also help ensure that districts will keep their expenditures up to date.
• OCM BOCES reserves the right to reject any submission for a Model Schools workshop if OCM BOCES feels that the preceding guidelines have not been adhered to or the workshop does not follow the Model Schools Program mission.
There are a variety of forms that must be filled out by trainers, instructors, substitutes, and Administration regarding the Model Schools Program. Below is a list of the needed forms, all of which can be found on the Model Schools web site at http://itd.cnyric.org. The trainer is responsible for collecting these forms and submitting them to the appropriate person (either the district’s business manager or the Model Schools Coordinator).
Model Schools Sign-In Sheet
Trainers should print out one copy for each day in which the workshop takes place. Participants should sign in when the workshop begins. The form will be collected by the trainer and returned at the end of the workshop to OCM BOCES where it will be kept on file. Districts inquiring about whether a staff member attended a particular workshop should contact the Model Schools Coordinator.
W-4 Employee Data Sheet
All persons attending their first Model Schools workshop for each fiscal year (July 1 to June 30) MUST fill out this form. Once completed, this attendee will not be required to fill it out again this year unless they move or change a name. Completed forms should be collected and returned to the Model Schools Coordinator where they will be kept on file.
Record of Time Worked Form
Trainers will hand this form out during the course of the workshop. Workshop participants should fill out this form and return it to the trainer at the end of the workshop. If taking the workshop during normal school time then this form should NOT be filled out. Instead the “Substitute Teacher Reimbursement” form can be used to cover substitutes’ reimbursements. Completed forms must be sent to the district’s business manager for signature and then sent to the Model Schools Coordinator. These are then processed in the BOCES business office and payments are made directly to the teacher.
Substitute Teacher Reimbursement Form
This form needs to be completed by the district if they have staff members participating in Model School activities during normal school time. Send completed forms to the district’s business manager. S/he will create an invoice and send both to the Model Schools Coordinator.
All districts that are requesting stipend reimbursement under the Model Schools COSER-563.020 “Shared Consultants/Workshops and Substitutes” must first have paid the Base Fee for Participation in Model Schools- line 563.010 and committed money to the line item. It is the responsibility of the School District to make sure that there are sufficient funds in the RIC contract to pay for Model Schools stipend reimbursements. The line item 563.020 - “Shared Consultants/Workshops and Substitutes” of the contract contains the amount of money that the district agreed to for that fiscal year.
Please Note
Stipend reimbursement rates have been set as follows:
Teachers and Substitute = Up to $15.00 per hour
Trainers = $25.00 per hour (plus prep time when necessary)
Districts are responsible for any payments beyond the above stated amounts.
Teacher Reimbursement
When attending a Model Schools authorized workshop for the first time in each fiscal year, all workshop attendees must fill out a “W-4 Employee Data Sheet”.
• This form will only need to be filled out once per year. However, if any of the supplied information changes then you will be required to resubmit this form.
• This form is kept on file at OCM BOCES and is used for tax purposes only.
• During an authorized Model Schools workshop all attendees must complete a “Record of Time Worked” form.
• The trainer will hand the form out during the workshop.
• This form must be completed and sent to the district’s business official. The signed copy will then be sent to the Model Schools Coordinator.
• If you do not fill out a form during the workshop please go to the Model Schools website (http://itd.cnyric.org), complete and send the form to the appropriate person.
Once the forms are received at BOCES the teacher can expect payment within 4-6 weeks. If the teacher does not receive payment within the above time period they should contact the Model Schools Coordinator.
Trainer Reimbursement
Any district that wishes to use a teacher or outside trainer as a Model Schools instructor can pay this person through COSER line 563.010, “Shared Consultants/Workshops and Substitutes.” Be sure that there are funds available for this expense in the CNYRIC contract. If there are no funds, your business manager can request an adjustment to the BOCES COSER.
Trainer Reimbursement Procedures
• All Model Schools trainers must complete a “Record of Time Worked” form in order to get their stipend reimbursement for any workshop they present.
• The trainer should make a note on the Record of Time Worked form that s/he was a trainer and is eligible for the trainer rate of $25/hour.
• This should be sent to the Model Schools Coordinator either via internal BOCES mail or postal mail. The address is:
Model Schools Coordinator
CNYRIC
6075 E. Molloy Road
Syracuse, NY 13221
Once OCM BOCES receives the Claim Form the trainer can expect payment within 4-6 weeks. If the trainer does not receive payment within the above time period s/he should contact the Model Schools Coordinator.
Substitute Reimbursement
If a district wishes to send teachers to a Model Schools workshop that occurs during the regular workday then the district can utilize its internal substitute system to allow the teacher(s) to attend and be reimbursed for the substitute through COSER line 563.020.
• Model Schools does NOT pay teachers additional stipends if they attend Model Schools sponsored workshops during their normal workday.
• The district will pay the substitute for the coverage of that teacher for the Model Schools event. The district will need to submit a Substitute Reimbursement form to the Model Schools Coordinator.
• Make sure that the invoice sent to the CNYRIC has the words MODEL SCHOOLS, the name of the participant, and the name of the substitute written on it. Once received at the CNYRIC, the invoice will be processed and payment will be made back to the district.
Mission Statement
The mission of the New York State Model Schools Consortium is to leverage technology to transform education to improve the learning and lives of students.Goals
The goals of the New York State Model Schools Consortium are to:• Enhance communication among BOCES/RICS and the State Education Department by sharing information and resources with each other and local school districts
• Support learning through quality curriculum, staff and organizational development
• Collaborate with the State Education Department in planning and implementing technology integration through curriculum, instruction and assessment
• Provide professional development leadership
• Network with other professional organizations
Model Schools Process for Instructional Technology Integration
The Model Schools Program provides support for all New York State schools that are at diverse stages of technology acquisition and application. Over time, this program requires commitment to instructional technology planning, customized professional development, and the implementation of New York State Learning Standards and Assessment through technology. This program extends state and regional coordination and support to schools consistent with the Guidelines for Instructional Technology Planning and Application, published by the New York State Education Department, Office of Curriculum and Instruction.Organizational Structure and Responsibilities for Integration Service
| Model Schools Program Coordinator | Model Schools Program District/Building Liaison |
| The role of the Model Schools Coordinator is: • To promote the Model Schools Process for instructional technology integration K-12 • To provide educational technology planning for schools, which is commensurate with school improvement needs and local improvement planning • To customize professional development solutions for teachers • To identify new models of teaching and learning through technology |
The role of the Model Schools District/Building Liaison is to work with the Model Schools Coordinator to communicate the status of technology integration initiatives. The Model Schools D/BL should demonstrate: • Good communication/organizational skills • Leadership in technology integration • Decision-making skills • Understanding in how technology is used to teach and assess New York State Learning Standards |
| Regular areas of responsibility for Model Schools Coordinators include: 1. Attending all statewide Model Schools meetings to maintain a focus and context for instructional technology work and professional development strategies 2. Convening Model Schools sessions in your region for updates, direction and awareness. District/Building Liaisons should attend regularly scheduled meetings set by the Model Schools Regional Coordinator 3. Maintaining records of Model Schools surveys 4. Identifying Model Schools technology integration experts who represent all content areas and grade level applications 5. Communicating by e-mail, joining the Model Schools listserv, and reporting and publicizing integration progress from your schools |
Regular areas of responsibility for District/Building Liaisons include: 1. Maintaining contact with district administrators, reporting status to the Model Schools Coordinator, and attending regularly scheduled regional meetings 2. Overseeing day-to-day Model Schools activities in district/building, and assure compliance with project goals and required submissions 3. Facilitating the update/development of a multi-year instructional technology plan 4. Implementing the Model Schools process in collaboration with the Model Schools Coordinator. This will include instructional technology planning, customized professional development, curriculum design and refinement of learning experiences, and the identification of local teacher integration experts. 5. Participating in local, regional, and statewide forums to represent Model Schools activities |
Procedures for Planning & Implementing Model Schools Workshops
• All workshops should be set up to allow one person per computer.
• If a workshop will include more than 15 attendees then there must be 2 trainers assigned to that workshop.
• 20% of the number of seats for a workshop must be held open for other participating Model School districts. The district requesting the workshop may include more members from their district if the participating Model School districts do not take up their twenty percent share 10 days prior to the workshop date.
• The workshops must be submitted at least 2 weeks prior to its planned date. Submission for a Model Schools workshop can be done by contacting the Model Schools Coordinator and will be entered in the ITD Professional Development Calendar: http://idt.cnyric.org.
• Model Schools workshops should come as a result of the district’s staff development plan, Model Schools meeting, or any special needs that can be accomplished through the Model Schools program.
• Districts wishing to hold a particular Model Schools Workshop can contact the Model Schools Coordinator for assistance.
• All Model Schools workshops must have an outcome or assessment. Information about the outcome or assessment used within the workshop must be forwarded to Model Schools Coordinator. OCM BOCES holds the right to see physical evidence of reported outcome or assessment at any time.
• All workshop attendees and trainers must complete the required forms for the class they are attending/teaching and submit them to the Model Schools Coordinator.
• Due to SED audit procedures, Model Schools Program District/Building Liaisons should maintain their Model Schools financial records and budget. This will also help ensure that districts will keep their expenditures up to date.
• OCM BOCES reserves the right to reject any submission for a Model Schools workshop if OCM BOCES feels that the preceding guidelines have not been adhered to or the workshop does not follow the Model Schools Program mission.
Workshop Forms
There are a variety of forms that must be filled out by trainers, instructors, substitutes, and Administration regarding the Model Schools Program. Below is a list of the needed forms, all of which can be found on the Model Schools web site at http://itd.cnyric.org. The trainer is responsible for collecting these forms and submitting them to the appropriate person (either the district’s business manager or the Model Schools Coordinator).
Model Schools Sign-In Sheet
Trainers should print out one copy for each day in which the workshop takes place. Participants should sign in when the workshop begins. The form will be collected by the trainer and returned at the end of the workshop to OCM BOCES where it will be kept on file. Districts inquiring about whether a staff member attended a particular workshop should contact the Model Schools Coordinator.
W-4 Employee Data Sheet
All persons attending their first Model Schools workshop for each fiscal year (July 1 to June 30) MUST fill out this form. Once completed, this attendee will not be required to fill it out again this year unless they move or change a name. Completed forms should be collected and returned to the Model Schools Coordinator where they will be kept on file.
Record of Time Worked Form
Trainers will hand this form out during the course of the workshop. Workshop participants should fill out this form and return it to the trainer at the end of the workshop. If taking the workshop during normal school time then this form should NOT be filled out. Instead the “Substitute Teacher Reimbursement” form can be used to cover substitutes’ reimbursements. Completed forms must be sent to the district’s business manager for signature and then sent to the Model Schools Coordinator. These are then processed in the BOCES business office and payments are made directly to the teacher.
Substitute Teacher Reimbursement Form
This form needs to be completed by the district if they have staff members participating in Model School activities during normal school time. Send completed forms to the district’s business manager. S/he will create an invoice and send both to the Model Schools Coordinator.
Model Schools Reimbursement Procedures
Participating District’s ResponsibilitiesAll districts that are requesting stipend reimbursement under the Model Schools COSER-563.020 “Shared Consultants/Workshops and Substitutes” must first have paid the Base Fee for Participation in Model Schools- line 563.010 and committed money to the line item. It is the responsibility of the School District to make sure that there are sufficient funds in the RIC contract to pay for Model Schools stipend reimbursements. The line item 563.020 - “Shared Consultants/Workshops and Substitutes” of the contract contains the amount of money that the district agreed to for that fiscal year.
Please Note
Stipend reimbursement rates have been set as follows:
Teachers and Substitute = Up to $15.00 per hour
Trainers = $25.00 per hour (plus prep time when necessary)
Districts are responsible for any payments beyond the above stated amounts.
Teacher Reimbursement
When attending a Model Schools authorized workshop for the first time in each fiscal year, all workshop attendees must fill out a “W-4 Employee Data Sheet”.
• This form will only need to be filled out once per year. However, if any of the supplied information changes then you will be required to resubmit this form.
• This form is kept on file at OCM BOCES and is used for tax purposes only.
• During an authorized Model Schools workshop all attendees must complete a “Record of Time Worked” form.
• The trainer will hand the form out during the workshop.
• This form must be completed and sent to the district’s business official. The signed copy will then be sent to the Model Schools Coordinator.
• If you do not fill out a form during the workshop please go to the Model Schools website (http://itd.cnyric.org), complete and send the form to the appropriate person.
Once the forms are received at BOCES the teacher can expect payment within 4-6 weeks. If the teacher does not receive payment within the above time period they should contact the Model Schools Coordinator.
Trainer Reimbursement
Any district that wishes to use a teacher or outside trainer as a Model Schools instructor can pay this person through COSER line 563.010, “Shared Consultants/Workshops and Substitutes.” Be sure that there are funds available for this expense in the CNYRIC contract. If there are no funds, your business manager can request an adjustment to the BOCES COSER.
Trainer Reimbursement Procedures
• All Model Schools trainers must complete a “Record of Time Worked” form in order to get their stipend reimbursement for any workshop they present.
• The trainer should make a note on the Record of Time Worked form that s/he was a trainer and is eligible for the trainer rate of $25/hour.
• This should be sent to the Model Schools Coordinator either via internal BOCES mail or postal mail. The address is:
Model Schools Coordinator
CNYRIC
6075 E. Molloy Road
Syracuse, NY 13221
Once OCM BOCES receives the Claim Form the trainer can expect payment within 4-6 weeks. If the trainer does not receive payment within the above time period s/he should contact the Model Schools Coordinator.
Substitute Reimbursement
If a district wishes to send teachers to a Model Schools workshop that occurs during the regular workday then the district can utilize its internal substitute system to allow the teacher(s) to attend and be reimbursed for the substitute through COSER line 563.020.
• Model Schools does NOT pay teachers additional stipends if they attend Model Schools sponsored workshops during their normal workday.
• The district will pay the substitute for the coverage of that teacher for the Model Schools event. The district will need to submit a Substitute Reimbursement form to the Model Schools Coordinator.
• Make sure that the invoice sent to the CNYRIC has the words MODEL SCHOOLS, the name of the participant, and the name of the substitute written on it. Once received at the CNYRIC, the invoice will be processed and payment will be made back to the district.
